FREQUENTLY ASKED QUESTIONS

 

—General Questions—

What is the rental fee for The Robinshaw?

What dates are available?

What is the building capacity?

  • Our building capacity is 350 guests.

What is included in your venue pricing?

  • Well, that’s a long list! We are very intentional in making sure there will be no unexpected “extras”. It’s our philosophy at The Robinshaw to be as clear and upfront with our pricing as possible and include lots of extras at no extra charge.

  • 15 hours at our venue for Friday or Saturday weddings, 13.5 hours on Sundays.

  • Photos anywhere on our 150 acres on the day of your event and an additional engagement photo session day

  • All tables and chairs in the reception area set up to your specification.

  • All chairs set up at the ceremony site of your choice, 3 or more sites are available

  • Concert type light beam lighting on the dance floor and band area.

  • Multiple cocktail hour location options.

  • Multiple ceremony rain options.

  • ICE!! Most venues do not have ice. (Saves you $500 to $800 on your bartender bill)

  • Very large bar your vendors and guests will love.

  • Huge, fully equipped catering kitchen that will certainly have a factor in your Catering bill being lower than most anywhere else.

  • Several ceremony backdrops are included.

  • Beautiful custom built wooden farm tables for head, gift, or entry table use.

  • An entire wedding decor “Something Borrowed” room with hundreds of decor and table centerpiece items. Just come shop and tell us what you want to use!

Several rental type extras included for FREE… 2 Champagne Walls, a second portable bar, Greenery Walls to make our space smaller for a smaller wedding or to use as a photo backdrop, a “Donut Wall” to save money on wedding cake and serve donuts as dessert instead. Several other items or just ask Drew to build you something you have seen on Pintrest!

Do you have more than one ceremony spot?

  • YES!! We actually have 3 locations, with multiple arrangements for at least 7 different looks. 4 settings on the Ceremony Meadow, 2 possibilities on the Front Patio overlooking the 1 acre pond, and the Oak Grove in the trees under the twinkle lights.

Do I need to schedule a tour or can I just stop by?

  • We ask that you make an appointment for a tour of our venue and property by filling out the form found here on the website

How do we reserve a date?

  • Please fill out the form, and include the date you are hoping to reserve in the message. We would ask that you include your preferred date and a backup date in case your preferred date is not available.

    Our preferred dates are unavailable. Do you have a cancellation waiting list?

  • We do not keep a cancellation waiting list. As soon as a date cancels and becomes available, it will appear on our Availability and Pricing page.

What is the required deposit and when are the additional payments due?

  • When the contract is signed, to continue holding the date, we require a $3,000 deposit. Nine months prior to the event 50% of the remaining fee will be due. The final installment will be required 60 days prior to the event. You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule. Full payment is due by the specified due date. We also request a credit card on file for any damages to the venue or grounds.

What form of payment does The Robinshaw accept?

  • Our preferred form of payment is check. Credit cards are accepted, but a 3.5% fee for bank charges will be added.

Will there be another wedding the same day?

  • No, at The Robinshaw, we only host one wedding each day to ensure each couple receives our full attention so that their wedding day is everything that they have dreamed of.

 Is there a food and beverage, or guest count minimum?

  • No, we do not require any minimums. Many venues do have minimums because they make a 10 - 15% commission from the caterers and bartenders depending on how much you spend on food and drinks. We choose to NOT make a commission because we want our couples to be able to choose food and beverage options that are as extravagant or as affordable as their budget allows, and therefore we don't have a food and beverage or guest count minimum.

How far in advance do you need our final attendee totals?

  • Three weeks.

How many cars can your parking lot accommodate?

  • 150 cars, but we strongly advise our couples to encourage guests to carpool if possible for a better ratio of designated drivers. We also have seen the bridal party have a party bus back to a Collierville hotel or a parents house to all sleep it off.

Can vehicles be left overnight?

  • No vehicles may be left on The Robinshaw property overnight. Our gates will close at midnight. Please inform your guests of our policy.

Do you have a wedding coordinator?

  • We are not fans of using the title “Wedding Coordinator” due to the fact that everyone’s definition of that term could mean something different. What we do offer is a team leader that will be at the venue to be your go to person if you need an extra set of helping hands with part of your decor, help you find a ladder, or most anything else with regards to The Robinshaw. We are more than willing to help with your big day, but we are not your wedding planner.

Are there overnight accommodations nearby?

  • Yes. There is a brand new Fairfield Inn by Mariott hotel in Collierville, 15 minutes from The Robinshaw. There is also a Hampton Inn and Mariott Courtyard in Collierville

—PLANNING AND DAY-OF EVENT QUESTIONS—

What time do you suggest we start the ceremony?

  • We suggest starting Friday weddings at 5:00 pm or 6:00 pm and Sunday evening weddings at 5:00 pm. Popular wedding times for Saturday weddings are 2:00 pm, 5:00 pm, or 6:00 pm. Keep in mind that the sun sets at different times during different seasons.

Can we take photos around the farm on our wedding day?

  • Sure! Just let us know and we would will happily recommend our favorite, most picturesque places around the farm.

Do you allow dogs to play a part in our wedding day?

  • We are dog friendly, with a few stipulations. Dogs are allowed ( with pre-approval by Joanie) at the ceremony and pictures. No animals, other than licensed service animals, may attend. Dogs must be on a leash and someone will need to be responsible for them other than the bride or groom.

What time do we have access to the venue to decorate?

  • You will gain access to The Robinshaw at the time listed on your contract, not earlier. Generally that will be 9 am for Friday, Saturday or Sunday weddings. We may still be cleaning certain areas from the event the night before until 12 noon.

Do you offer straight tables instead of round? 

  • We have 6 - 8 foot long straight custom built farm tables available that can be used for a gift table, head table, etc. Your guests will be seated at round 8 top tables.

Do you provided table linens, silverware, glassware, etc?

  • No, we only provide tables and chairs. Chairs inside the venue are cross-back wooden chairs and the outdoor ceremony chairs are white folding poly chairs.

Is it possible to seat 9 to a table?

  • If we are desperate, yes. However, for your guests’ comfort, we would not recommend it.

Can we nail decorations to the walls or hang things like streamers or lanterns from the beams?

  • Yes! We have lots of beams from which you may hang fabric, streamers, lights, etc. by nailing straight into or just draping it around the beams. Nails must be removed at the end of the night. No staples please.

Can the Rental company drop off or pick up items outside of the rental period? 

  • It is probable that the venue will be booked the day before and/or the day after your rental period. For that reason, all deliveries must happen during the standard rental period. Please advise your vendors of this policy. Please inquire if we have an opening either before or after your event that we could accommodate an exception to this policy.

  Does your fee change if we have our ceremony at a church off site?

  • Since we only host one event per day, our fee will remain the same whether you hold your ceremony, reception, or both onsite. Since you will have The Robinshaw all day, please feel free to get ready here and then go to the church for the ceremony if you are planning a church wedding.

If we only rent the venue for one night, will we be able to access the location early to rehearse our ceremony? 

  • If you choose a one day rental, The Robinshaw will likely be reserved by another couple the night before. Because of that, one day rentals should plan for an offsite rehearsal or onsite earlier in the day. If you have booked a Friday wedding here at The Robinshaw, we do allow you to book a 6 hour Thursday night rehearsal dinner party for $2000. Or a six hour set-up and walk through only for $1000.

Can we have fireworks on the property?

  • Fireworks are NOT permitted on the property, but sparklers are ok on the driveway or other hardscaped areas. Other “outdoor only” getaway props allowed are bubbles, glow sticks, natural rose petals. Please refrain from confetti, birdseed, glitter or other hard to clean up items. Please ask us before you order to make sure we can accommodate the item you choose.

What time does the music need to stop?

  • Music on Friday's/Saturday's must conclude by 10:30 p.m. to ensure that you, all of your items, and all of your vendors are off-property by midnight. Music on Sunday's must conclude by 9:30 p.m. to be off property by 10:30 pm.

What is the event clean-up process?

  • The Robinshaw staff will handle all standard clean up and trash removal throughout and following the wedding reception, caterers and bartenders will buss tables and clean up after themselves.